Export DrawbackWhat basic qualifications does an agency company need?

According to the latest 2025 "Administrative Measures for Tax Refund (Exemption) on Export Goods," the establishment of a professional agency requires:

• Dual Filing Qualification: Customs Declaration Unit Registration + Specialized Export Tax Rebate Service Filing
• Professional personnel allocation: At least two full-time staff members holding an Export Tax Rebate Management Specialist certificate.
• Risk protection mechanism: Pay a risk deposit of no less than 500,000 yuan or purchase professional liability insurance.
• Information system requirements: Equipped with a declaration system directly connected to the electronic port (requires testing and certification by the General Administration of Customs).

What is the process for registering an export tax rebate agency company?

The latest establishment process for 2025 includes five key steps:

• 1. Business registration stage
  • Confirm "Proceed"Export RepresentationService" Business Scope
  • It is recommended that the registered capital be no less than 1 million yuan.
• 2. Qualification filing process
  • Submit the "Registration Certificate of Customs Declaration Entity" to the local customs.
  • Complete the filing for export tax rebate agency services on the Electronic Tax Bureau.
• 3. System interface testing (approximately 20 working days required)
• 4. Professional Qualification Verification
• 5. Sign the "Export Tax Rebate Agency Service Commitment Letter"

What is the difference between a professional agency firm and a traditional accounting firm?

There is a significant difference in service capabilities between the two:

• Depth of system integration: Professional agency directly interfaces with the Single Window, reducing processing time by 40%.
• Risk prevention system：Equipped with an input invoice pre-audit system, capable of identifying tax risks up to 60 days in advance.
• Service response speed: The average tax refund cycle is 14 days for professional agents, while traditional accounting firms require 28 days.
• Policy update mechanism: The newly implemented Customs AEO certification bridging service in 2025 will only be provided by professional institutions.

How can agency companies avoid risks in tax refund operations?

Compliant operations require the establishment of a three-tier risk control system:

• Pre-review: Utilize big data analysis to assess exporter qualifications and transaction authenticity.
• In-process monitoring: Conduct a 48-hour traceability check for each declaration.
• Post-event Traceability: Establish a Business Archive Management System with a 5-Year Traceability Period

What indicators should clients consider when selecting an agency company?

Recommend evaluating providers from four dimensions:

• Policy response capability: Do you have experience in handling tax refunds within the RCEP region?
• Service network coverage: Can it handle multi-port cross-regional customs clearance operations?
• Technical support level: Does the system support blockchain invoice verification functionality?
• Historical service data: The average error rate for tax refunds over the past three years should be below 0.3%.

How are the agency service fees determined?

The mainstream charging models in 2025 include:

• Basic service fee: Charged based on the number of customs declarations (USD 3-8 per declaration).
• Tax refund sharing ratio: 0.8%-1.2% of the refund amount (subject to fluctuation based on business complexity)
• Value-added Service Package: Includes policy interpretation, risk alerts, etc. (annual fee-based)

How do policy changes affect agency services?

Take the "Cross-Border Digital Trade Tax Refund Procedures" set to take effect in 2025 as an example:

• New category for digital service export tax rebates
• Request the agency to configure the digital signature authentication system.
• Cross-border E-commerceThe return processing cycle has been shortened to 72 hours.

How to Verify the Authenticity of an Agency's Qualifications?

It can be verified through three official channels:

• "Customs Unit Registration Inquiry" system on the official website of China Customs
• State Administration of Taxation "Tax Refund Service Provider Publicity Platform"
• "Electronic Port" Partner Authentication Information Database

Are there any restrictions on cross-regional proxy services?

The policy allows nationwide service in 2025, but please note:

• It is necessary to establish a branch or designate a liaison in the service location.
• Special regulatory zone operations require additional filing.
• Some provinces require localized server deployment.

foreign tradeHow can businesses collaborate with agency companies?

It is recommended to adopt a phased cooperation model:

• Initial stage: Trial operation of single-ticket business (verification of service capability)
• Mid-term: Sign a quarterly service agreement (enjoy preferential rates)
• Long-term: Establish a direct system connection (to achieve real-time data interaction).