I. How does an agency company handle??Tax Refund?The whole process?

Professional agencies operate export tax rebates in five key steps:

• Qualification review stage: Verify the enterprises export operation right, customs code filing, and general VAT taxpayer status
• Document preparation stage:
  • Check the consistency of the information on the customs declaration form, VAT invoice, and foreign exchange vouchers three documents?Forex Settlement?Prepare the detailed list of exported goods and the tax rebate declaration form
  • System declaration stage
• : Submit electronic data through the Single Window of international trade or the Golden Tax Phase III system: Submit electronic data through the International Trade "Single Window" or the Golden Tax Phase III system.
• : Assist in responding to the letter investigation and verification by the tax authorities (the electronic letter investigation coverage rate reached 95% in 2025): Fund recovery stage
• : Track the arrival of tax rebates, and the average cycle has been shortened to 45 working days: In 2025, the mainstream agency charging models presented three characteristics:

II. How should the agency service fee be calculated reasonably?

: Charge 0.8% - 1.5% of the tax rebate amount (with a minimum of 500 yuan per order)

• Basic service fee: Abnormal document processing: 800 - 2000 yuan per order
• • Presentation of L/C documents: 800 - 1500 yuan per order
  • Agency for export tax rebate: 5% - 8% of the tax rebate amount
  :
  • Response to tax verification: starting from 1500 yuan per time
  • Contingency fee model
• : If historical tax rebates are successfully recovered, share 15% - 30%: Beware of quotes that are 50% lower than the market price, as there may be risks of illegal operations such as false invoicing.

Qualification risk

III. What potential risks should be noted when choosing an agency?

• : Check the Registration Form for Foreign Trade Operators and Class A customs declaration qualification of the agency company: Data risk?Foreign trade?: Require the signing of a confidentiality agreement to clarify the scope of use of customs declaration data
• : Check whether there are administrative penalty records in the past three years (which can be queried through the Credit China official website): Fund risk
• Record - filing of Foreign Trade Operators: Confirm the third - party fund supervision agreement for the agency account
• Three policy adjustments worthy of attention this year:: The tax rebate rate for B2B direct exports (Mode 9710) has increased by 2 percentage points

IV. What are the new changes in the export tax rebate policy in 2025?

Key industries (such as equipment) implement the apply - and - refund - immediately pilot

• ?E-commerce?The Carbon Emission Compliance Certificate document is newly added to the tax rebate filing materials
• It is recommended to regularly log in to the official website of the State Taxation Administration to view the latest announcements.?New Energy?The "immediate refund upon reporting" pilot program is implemented for (equipment).
• Bank statement (a note is required for cross - border RMB settlement)

Bill of lading copy (applicable to FOB terms)

V. What core materials are needed for agency tax rebates?

• Basic documents:
  • Certificate (required for enjoying preferential tax rates)
  • Time - limit requirements?Foreign exchange settlement?: All documents must be submitted before the VAT tax return period in April of the year following the export
• Special documents:
  • ?Ocean shipping?It is recommended to conduct assessments from three dimensions:
  • ?Certificate of Origin?: The document review cycle ≤ 3 working days is the high - quality standard
• Declaration accuracy rate: The one - time pass rate of tax rebate declarations should be higher than 98%

VI. How to evaluate the professional capabilities of an agency company?

: Check whether the intelligent document review system it uses has an AI risk warning function

• Response speed: The agency company can be required to provide the customer service statistical report for the past 6 months.
• It is recommended to adopt a three - level response mechanism:: The one - time pass rate for tax - refund declaration should be higher than 98%.
• Risk Control: Check whether the intelligent bill - auditing system it uses has an AI risk - warning function.

An agent company can be required to provide a customer service statistics report for the past six months.

VII. How to handle tax rebate disputes during the agency process?

It is recommended to adopt a three - level response mechanism:

• Primary processing: The professional team of the agency company makes corrections to the materials
• Intermediate processing: The joint accounting firm issues a special audit report
• Advanced processing: Initiate the tax administrative reconsideration procedure (must be filed within 60 days)

Data in 2025 shows that professional agencies can compress the dispute resolution cycle by 40%.

VIII. What are the differences in tax rebate agencies for different trade methods?

• General Trade: A complete VAT invoice chain needs to be provided
• Processing trade: The write - off form of the Processing Trade Manual needs to be submitted additionally
• Market procurement: The 1039 model is applicable, and the agency must have the ability to connect to the comprehensive service platform
• ?E-commerce?: The agency is required to be familiar with the data matching technology of overseas warehouses

IX. What changes does electronic declaration bring to agency services?

Three changes brought about by the digital transformation in 2025:

• The verification of blockchain invoices improves the efficiency of document review by 70%
• The intelligent tax - refund robot enables 7×24 - hour progress query
• The big - data risk - control model reduces the declaration error rate to less than 0.3%

X. How to choose between self - handling and entrusting an agency?

It is recommended to refer to the following decision - making model:

• Suitable for self - handling:
  • Annual export volume < 2 million yuan
  • The product tax - refund rate is single and stable
  • There are full - time financial staff
• It is recommended to entrust an agency:
  • Mixed operation of multiple trade methods
  • Involving cross - customs - area business
  • Average monthly tax - refund amount > 100,000 yuan